Saddleback Repeater Association Meeting

12 December 2018

Jeffrey called the meeting to order at 7:02 pm.

Treasurer's report:

Prior to start of report a donation was given to SRA by Jeffery from Les and Annie gave money from craft fairs as a donation as well. Bob, the SRA Treasurer, reported that there had been no significant changes in the group's financial affairs. ARRL Insurance has been paid. Ron Fortier paid out of cash, not a hard drive. Dues deposited. Balance of $605.75 plus $75 donation from Les & $80 donation from Craft Fairs. $275 check returned to us from IRS donated to get 501c3status due to miscommunication in paper work. Online account set up for donations on Facebook by Jeffrey & Bob.

Repeater status report:

Repeater is up to it's old tricks. Channel 11 has had issues. We're thinking ours is from the radials.Received an email from Dave, AB1XG in Tilton, NH. He had been needing to use 180-200w to hit repeater and the last few nights, as of 10/2 the date of the email, he was down to 2w to transmit. As the crow flies, he is 17 miles from Saddle Back. He and Chris, KB1SXD, are on often and checking the repeater. Receiving at about 5w. Not too shabby! We're rated for 100w and if we are at 50 that'd be awesome.

Sunday night net report:

Still hit or miss. Les & W1FUG have helped with the net. If Les & Dick can set a schedule, everyone can be Net Control once a month. Thoughts of changing night, it would negatively impact the net. Keeping Net at 7:30pm on Sundays.

ARES News:

ARES has not been meeting on the repeater. No ARES meetings, as when scheduled, they are canceled. Wayne Santos is aware of our need for a new EC. He is looking for some one to volunteer. Information came from George, W1BOF.

SRA website report:

Old business:

First craft fair a bust, too commercial. Need to ask earlier for donations. Also secretary needs a bigger email list. Table reserved by Jeff, KB1SPH, at our second craft fair venue. Also thoughts of getting a shelf at Sentimental Resale, a consignment shop in Milton. Jan, KC1HUB went around researching and saw what was missing. Embroidered items were non-existent. More items needed. NEAR Fest a possibility. Annie KB1WER will look into it. IRS said that there was a problem with our Employer ID number, so that is why we got check back. Repeater amp still with Dee, AB1ST. New repeater is with Mike, N1AMD.

New business:

Room we are currently meeting in is too small. Last meeting we almost maxed out the occupancy quota. Option is to move night, because the large room is not available on Wednesdays due to library activities, or ask GBRA president [Jeffrey, N1XUQ is GBRA president] (LOL) if we use that room, or see about getting our own room at the community center. Community Center is almost too full, so that may not even be an option. Plus for the Library is free wi-fi and cell service. Fred, K1ACL, thinks changing night is a good idea. With Library we can do a conference call for members that can't make the meetings physically. Email difficulty spoken about. Tech Committee is Jeffrey, Mike, Bob, & George. Dee stepped down from committee but is still trustee. Mike is Chairman. Drumming up membership, Jeffrey sent out applications to all the new hams that passed their test at the last VE session. Talked about getting business card to help with getting possible deals for a non-profit for fairs to fund raise. Need logo first. Use current logo? Meeting adjourned at 8pm.

Saddleback Repeater Association Meeting

1 June 2018

Present: Annie (KB1WER), Mike (N1AMD), Bob (KB1BN), Bill (K1BD), Shirley (W1ALO), Fred (KC1ACL), Erin (N1YGH), Jeffrey (N1XUQ)

Jeffrey called the meeting to order at 7:05 pm.

Members conducted their self-introductions

Minutes: Minutes of the March 2,2018 meeting were accepted as written. Erin made the motion to accept the minutes, and Fred seconded. All were in favor.

Treasurer's report:

Bob, the SRA Treasurer, reported that there had been no significant changes in the group's financial affairs. Insurance has been paid. He was unprepared due to miscommunication to give a full report. Reported that more dues had been paid and that they would be deposited shortly. Account is in the black. Annie made the motion to accept the minutes all were in favor.

Repeater status report:

Repeater has been working well, Jeffrey reported. It is usable. 2-3am there has been more people using it more.

Erin said she and Jeffrey are the only net control operators. They are doing it as often as possible, but not getting it every week. There is a need for more net control operators. But net is still going as often as possible. Repeater status has been an issue, but when fixed

SRA website report: Fred reported that the website was still there. Jeffrey said the new counter was working and that there were over 400 hits to the site. Minutes will be posted to site, and will also be emailed.

Old business:

Fred noted that the constitution adjustment should throw out the emailing notes to just paid members, everyone agreed. Fred motioned that the constitution stay the same, Erin seconded, and all agreed.

New business:

Repeater access- Paul has officially resigned as trustee for SRA, Dee (AB1ST) is the new trustee and the Chair of the technical Committee, Jeffrey not comfortable with one officer being trustee.. Paul lost all keys to Repeater room, but Key was found and copy made, but gave us his contact information at channel 11, Dee made phone calls and was able to get access. Jeffrey went up for a visual inspection, and saw antenna was bent, which could be causing issues. Plans are being made to get up there to repair things. New locks will need to be changed for cage.

Money was spent for climbing gear. A climber is set to climb at anytime, barring weather. Climbing gear will be kept with an officer and will change as officers change. Climber is charging a hard drive to do the climb, and it was agreed to by all.

Trying to drum up more membership, and using ARRL to contact more hams to join SRA. Meeting day changes were discussed and Rochester Public Library was discussed as a meeting place rather than Community Center. Second Wednesday of September will the next meeting at 7pm. And the second Wednesday quarterly will be the new meeting date at the RPL.

The meeting adjourned at 7:42 pm.

Saddleback Repeater Association Meeting

March 2, 2018

Minutes

Present:  Paul (K1WO), Janis (KA1YZK), Mike (N1AMD), Ann-Marie (KB1WER), Jeffrey (N1XUQ), Erin (N1YGH), Fred (K1ACL), Bill (K1BD), Shirley (W1ALO), Ken (KC1CXU)

Jeffrey called the meeting to order at 7:00 p.m.

Minutes:  

Minutes of the December 8, 2017 meeting were accepted as written.  Paul made the motion to accept the minutes, and Erin seconded.  All were in favor.

Treasurer's report:

Bob, the SRA Treasurer, was unable to be present at the evening's meeting, but had reported to his fellow officers that there had been no significant changes in the group's financial affairs.  He wanted to remind all present, past and future members that membership dues are due on April 1, 2018

Repeater status report:

Paul reported that "it is on."

Sunday night net report:

Erin said that it is "going."  Jeffrey said that two new people have checked in.  There is a need for more controllers. 

SRA website report:

Fred said that there haven't been any complaints!  Jeffrey said that he could put in a counter to keep track of the number of people accessing the website. 

Old business:

The Technical Committee has met and came up with dates to work on the repeater.  Those dates are May 5 and 6, 2018.  Work on testing what is there and take out what is not required.  Paul commented that he doesn't think the new repeater supports much—maybe a 450 controller.

New business:

Janis presented some updates to the SRA Constitution and Bylaws that will be voted on at the next regular meeting.  (Attached)  Erin made a remark that "other interested parties" should not be removed from Article V. Section 3.  There was no further input.

The officers for 2018-2019 are:

President: Jeffrey Zajicek

Vice President: Michael Lavoie

Treasurer: Bob Nienhouse

Secretary: Ann-Marie Lavoie

The meeting adjourned at 7:25 p.m.

Following are the suggested changes to the Constitution

Saddleback Repeater Association, Incorporated, Constitution and Bylaws

(See page 5 for information regarding changes to current SRA Constitution and Bylaws)

Article I

Name

The name of the organization is Saddleback Repeater Association, Incorporated (hereinafter referred to as "SRA").

Article II

Purpose

The purpose of the organization is to operate and maintain an open repeater in the two-meter amateur band.  Where the term "Open Repeater" defines squelch or CTCSS operated receiver(s), provided that CTCSS frequencies are published and made readily available to amateurs.  Squelch operated receiver(s) are preferred except when interference beyond SRA control forces deployment of CTCSS operation to ensure emissions are within FCC regulations.

Article III

Membership

Sec. 1    Members must hold a valid amateur license of technician class or above.

Sec. 2    Types of membership

              (a)          Full member—currently up-to-date with dues payment.  Has all voting and discussion privileges.  Can hold office and serve on committees.

              (b)          Honorary—all rights and privileges of full member.  Not required to pay dues.

Article IV

Officers

Sec. 1    The officers of the SRA shall be:  President, Vice President, Secretary, Treasurer and Director.

Sec. 2    Officers shall be elected for a one-year term by ballot1 vote of the members present at the March meeting.

Sec. 3    Vacancies occurring between elections must be filled by special election at the first regular meeting following withdrawal or resignation.

Sec. 4    Officers may be removed by a three-fourths vote of the voting membership by mail ballot to the repeater licensee.

Article V

Duties of Officers

Sec. 1    The President shall preside at all meetings of the Saddleback Repeater Association and conduct the same according to the rules adopted.  S/He shall enforce due observance of this Constitution and the Bylaws; decide all questions of order; sign all official documents that are adopted, and none other, and perform all other customary duties pertaining to the office of President.

Sec. 2    The Vice President shall assume all of the duties of the President in the absence of the latter.  The Vice President is the ex officio head of all committees.  The Vice President shall present the Secretary's and Treasurer's reports in their absence.

Sec. 3    The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members in conjunction with the Treasurer2, submit applications for membership,3 carry on all correspondence, read communications at each meeting, and send meeting notices via e-mail to each member. and other interested parties.4

Sec. 4    The Treasurer shall receive all monies paid to the SRA; s/he shall keep an accurate account of all monies received and expended.  S/He shall pay no bills without proper authorization by the SRA or its officers constituting a an ad hoc5 business committee.  At the end of each quarter s/he shall submit an itemized statement of disbursements and receipts.  S/He shall at the expiration of her/his term turn over all items belonging to the SRA to her/his successor. 

Article VI

Meetings

Meetings will be held quarterly in March, June, September and December on the third Friday of those respective months6.  Special meetings may be called at the discretion of the President.

Article VII

Committees

Sec. 1    Technical Committee:  Purpose is to maintain and repair the repeater.  Chairman of the committee will be appointed by the President, and four other members will be appointed by the President with the approval of the Chairman and membership of the SRA.

Committee members will be honorary members of the SRA and will pay no dues.

Sec. 2    Other7 Ad hoc committees—will be formed as needed.

Article VIII

Dues

The SRA, by majority vote of the dues paying members present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the SRA.  Nonpayment of such dues or assessments within three (3) months of due date shall be cause for suspension from the SRA until such dues are paid in full.  All dues shall become payable on April 1 of each year.

Only the members of the SRA who are current in their dues payment shall be able to make any motions or vote on any motions made at SRA meetings or participate actively in any decisions concerning any other SRA business.

Article IX

Amendments

This Constitution and/or the Bylaws may be amended by two-thirds vote of the total voting (i.e. dues paying) membership present.  Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next regular meeting provided all members have been notified by e-mail of the intent to amend the Constitution and/or Bylaws at said meeting. 

Article X

Disposition of Assets

If for any reason it shall become necessary to abandon the activities of the Saddleback Repeater Association, it shall be the duty of the officers, trustee and fiscal an ad hoc fiscalcommittee to call a meeting of all members who are in good standing.  Those present at such meeting shall determine the most reasonable and expeditious means to bring an end to the SRA's existence and decide the disposition of the assets and equipment in whatsoever manner the parties present shall decide. 

A vote of a simple quorum of the members and officers present is sufficient to so act.  If monies remain after the SRA is dissolved, said monies shall be used to clear any debts owed by the organization.

Any monies remaining thereafter may be donated to any fund or charity the parties at said last meeting shall desire.

Under no circumstances shall any individual affiliated with the SRA in any way, either as a member or as a past member, realize any financial gain from such remaining monies.

Bylaws

Dues

New members shall pay the amount of 1/12th of the annual assessment times the number of months remaining in the Saddleback Repeater Association's9fiscal year (April-March).

Secretary

It shall be the duty of the Secretary to keep the current Constitution and Bylaws of the SRA and have the same with her/him at every meeting.  S/He shall cause all amendments, changes and additions to be made thereto and shall permit the same to be consulted by members upon request. 

Treasurer

The Treasurer shall make a financial report at each of the regular quarterly meetings or at any time upon request.

Membership

A member may be removed for non-payment of dues or by a two-thirds vote of members for just cause.

President:                                                                                                                                       

Date:                                                                                        

Vice President:                                                                                                                             

Date:                                                                                        

Secretary:                                                                                                                                       

Date:                                                                                        

Treasurer:                                                                                                                                       

Date:                                                                                        

Director:                                                                                                                                         

Date:                                                                                        

Member:                                                                                                                                         

Date:                                                                                        

Rationale for Changes to Current Saddleback Repeater Association Constitution and Bylaws

1 Change for clarification purposes only

2 Change in wording because information regarding membership is obtained from the Treasurer who receives dues.

3 Membership applications go to Treasurer.

4 "other interested parties" is deleted as there is no definition given for same.

5 Inserted for clarification purposes only.  Committees are appointed as needed on an ad hoc* basis.

6 As the meetings are currently held on the first Friday of the months of March, June, September and December, some members experience scheduling conflicts.  By changing to the third Friday of the months of March, June, September and December most such conflicts can be avoided.  [NOTE:  This change will be presented for vote at the next regular meeting of the SRA.]

7 Inserted for clarification purposes only.

8 Inserted for clarification purposes only.  Committees are appointed as needed on an ad hoc basis.

9 Inserted for clarification purposes only.

*Definition of ad hoc:  "formed, arranged, or done for a particular purpose only.  For example:  An ad hoc committee."

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